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Administrative Assistant at the Permanent Mission of Japan to the United Nations

Created 15th April 2009 @ 20:01
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The Permanent Mission of Japan to the United Nations is seeking an Administrative Assistant at the Permanent Mission of Japan to the United Nations.

Responsibilities include, but are not limited to:

1. Respond to telephone calls, both incoming and outgoing, with efficiency and professional etiquette
2. Assist in logistics/protocol for conferences, meetings, briefings, receptions, and other official functions
3. Draft and prepare letters and diplomatic correspondence
4. Manage appointment schedules for visiting diplomats and VIPs
5. Research and book hotels and airlines for reasonable prices and specials
6. Check quality of hotels and services
7. Give oral or written briefings to senior diplomats dependent on the situation
8. Receive guests as necessary
9. Respond to inquiries
10. Update and develop the official website of the Mission
11. Assist in arranging driver’s work schedule including overtime and leave of absence schedules
12. Assist other officers and staff in the section when needed

Requirements/Preferences:

1. U.S. citizenship required
2. Excellent English writing and verbal communication skills at native level required
3. Computer skills, typing skills (Microsoft Word, Excel, Dreamweaver & Photoshop) experience required
4. Japanese language skills preferred
5. College degree preferred

Position begins: May 2009

Please send a cover letter and resume by Monday, 20 April 2009 by 1:00 p.m. to

agnes-mallari@un-japan.org or jane-conrad@un-japan.org with “PMJ Administrative Assistant Position” in the subject line. No phone calls please.

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