Program Manager, Center on Japanese Economy and Business
Created 19th June 2019 @ 16:58
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Requisition no: 500859
Work type: Full Time
School/Department: Columbia Business School
Grade: Grade 11
Categories: General Administration
Established at Columbia Business School in 1986 under the direction of Professor Hugh Patrick, the Center on Japanese Economy and Business (CJEB) promotes knowledge and understanding of Japanese business and economics in an international context. CJEB is a research organization widely recognized for its international symposia, conferences, and lectures held both in New York City and Tokyo, which provide prominent speakers from the public and private sectors a forum for collaboration and reflection on Japan, the United States, and the global economy.
Reporting to the Managing Director of the Center on Japanese Economy and Business (CJEB) and working with the co-directors of the APEC (Asia-Pacific Economic Cooperation) Study Center at Columbia University, the Program Manager leads CJEB’s public events and various paper series and all written communications, and is responsible for being the sole manager for programs and activities of the APEC Study Center.
Act as one of the leading officers in coordinating and handling various lunch time seminars and mid to large-scale conferences for CJEB. Oversees pre-event and post-event production tasks, making sure that quality and brand standards are being met, historical data is preserved and maintained, and mailing list constituents’ contact information is current.
Manages written communication to students, faculty, Center’s constituents and CJEB core faculty to facilitate sharing information and promoting CJEB and APEC events and news.
Ensures that all written materials are updated and maintained, report publications and subscriptions are renewed and circulated, and reviews current processes for improvement and efficiencies for CJEB and APEC.
Executes the full publication process of all ASC publications, including the Annual Report, conference reports, the APEC Discussion Paper Series and executes the publication process of CJEB Annual Report, public event reports, and all CJEB Paper Series such as Working and Occasional Paper Series. This includes designing and creating the papers and posting them on the website. This also includes overseeing work by the Graduate Student Fellows, including signing off on timesheets.
In collaboration with the Managing Director of CJEB, the Program Manager is responsible for conceptualizing, organizing and implementing APEC Study Center’s (ASC) international conferences, workshops, and lectures. This includes the development of program agendas and budget (including formation, negotiation, tracking, and reconciliation), correspondence with participants and attendees, and coordination with co-sponsoring departments and groups within Columbia.
Manages and improves the development of ASC database by assessing database needs and identifying ways to continually increase APEC’s exposure to a wider-range of audiences and followers; Perform as a liaison and maintain vendor relationship between APEC Study Center and the database consultant to improve ASC database systems, as needed.
Manages and implements ASC’s annual report and various content and publishing material, including promotional e-mails, newsletters, and website materials to promote APEC’s mission to furthering Asia policy research. Develop and identify effective communication methods to further promote and expose APEC’s programming and content to wider-range of audience and constituents.
Manages APEC’s event and contact management system, ensuring all users are trained appropriately and the system is being used to its best functional ability. Will also initiate and oversee the completion, projects as needed, in coordination with APEC’s contracted consultant.
Act as a liaison between ASC, Columbia Business School, and Columbia Business School students with interest in Asian research and studies to further enrich the Business School community and student life by promoting APEC-sponsored events and providing educational resources.
Performs related work and special projects for CJEB’s Managing Director, as needed.
Bachelor’s degree and/or its equivalent required. Two to four years’ experience in academic or non-profit program and event planning.
Must be pro-active with excellent communication and writing skills, and be computer literate in Microsoft Office Suite. Experience and interest in Japan and East Asia a must. Must be a proven team player, able to work cooperatively in small groups as well as independently, manage multiple projects with changing deadlines. Must be comfortable with handling budget and financial matters. Must exercise tact and discretion when interacting with the Program’s and Center’s diverse constituencies including faculty, students, administrators, and business and government leaders. Cultural sensitivity required.
Academic or non-profit experience is a plus. Basic HTML knowledge and basic design experience (e.g. Photoshop, InDesign) a plus.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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