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Program Manager (NYC)

Created 16th October 2018 @ 17:24
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Columbia Business School

Center on Japanese Economy and Business

Program Manager

Grade 11

Reporting to the Director for Administration, the Program Manager is responsible for managing events for the Center on Japanese Economy and Business (CJEB), particularly in providing executive level assistance to the Director for Administration. The incumbent implements policies and procedures to reach operational goals; and works closely with all levels of the University Faculty, administrators and external constituents, as appropriate.


Manages projects for the CJEB Visiting Fellows Program and works closely with ISSO regarding the processing of visa applications, reviewing supporting documentation with ISSO and ensures compliance with all University policies and procedures. In conjunction with the Financial Planning Office and the Administrative Director, responsible for processing invoices and follows up on payment. Manage fellows’ monthly seminar and presentation coaching sessions as well as oversees the overall processes related to the fellows’ first day arrival.

Collaborates with the Assistant Director for Programs on event management which includes event website management; registration page, budget tracking, vendor relations, and preparing event and other promotional materials.

Works with the Director for Administration in a number of capacities, including: preparing written documents, reports, and correspondence; liaising with other Columbia offices to promote CJEB events and maintains electronic and paper files.

Manages and maintains the Center website by writing and editing content, photo and videos by using basic HTML. Creates and manages the Center’s newsletters.

Manages the Center’s scholarship program by promoting the scholarships, receiving applications and managing the selection process.

Working with the Director, Co-edits the Center’s Annual Report and other reports as needed. Performs independent research and maintains confidential files.

Manages the overall daily operations of the Center, including office equipment, and addresses faculty, researchers and officer needs with ITG and Operations.

Liaison with prospective students and external constituents on behalf of Program, ensuring positive and proactive communications with all levels of the organization and the larger community.

Contributes as a pro-active team member to special projects with other staff as needed.


Bachelor’s degree and/or its equivalent required. Minimum 2 years related experience required.

Minimum Qualifications:

Must have solid writing and proofreading skills. Must be proficient in MS Word, Excel, PowerPoint, databases, and the internet and comfortable with basic HTML (or learning basic HTML). Excellent organizational, interpersonal, communication, and presentation skills required. Must be detail-oriented. Must be able to work independently and under pressure, managing multiple tasks simultaneously in a fast-paced environment. Must be able to manage multiple projects with changing deadlines. High level of professionalism needed. Tact, diplomacy, and the ability to exercise discretion and judgment in matters that are sensitive and confidential is required. General interest in and eagerness to learn about Japanese economic and business issues is a must.

Preferred Qualifications:

Japanese language skills are a plus but not required.

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