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Development Assistant, Individual Giving and Membership (part-time*) - NY, NY

Created 2nd May 2016 @ 14:52
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Established in 1907, New York\’s Japan Society is an internationally recognized nonprofit, nonpolitical organization that provides access to information on Japan, offers opportunities to experience Japanese culture, and fosters sustained and open dialogue on issues important to the U.S., Japan, and East Asia.

—-Development Assistant, Individual Giving and Membership (part-time*)—

The Development Assistant provides the administrative backbone for Individual Giving, ensuring the smooth operation of all aspects of Japan Society’s individual membership and gift programs, including renewals; gift processing and acknowledgement; data entry and recordkeeping; handling of member queries via phone and email; special events assistance; and research.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

ï‚· Manage daily individual membership operations and other types of individual contributions, including the timely processing of solicitations, renewals, upgrades, gift acknowledgements, membership packets, and solicitation materials, with follow-up by phone when necessary.

ï‚· Field inquiries via the individual membership phone line, email inbox, providing member service/troubleshooting as necessary, while referring more complex inquiries to appropriate Japan Society staff.

ï‚· Fulfill individual member benefit obligations and requests, including complimentary catalogues, gallery passes, and special offers.

 Update individual member records in the Raiser’s Edge database as needed.

ï‚· Help conduct research on prospective individual donors in consultation with the VP of Development, Director of Individual Giving, and Development Associate.

ï‚· Assist in coordinating content for donor communications, printed and electronic materials, including assistance in drafting electronic messages and the monthly e-newsletter calendars; and performing other daily updates.

ï‚· Follow up on returned mail and file all copies of correspondence as needed.

ï‚· Assist with the planning and implementation of targeted campaigns such as annual board dues solicitation, annual appeal, membership drive, and other Individual Giving initiatives.

ï‚· Provide support for the Annual Dinner, the Gallery Benefit Auction and select special events, and assist other members of the Development department, as required.

ï‚· Assist with the maintenance and expansion of the Restaurant and Merchant Partners Program.


Bachelor’s degree required, and a minimum of one year related development, administrative or customer service experience preferred. Must be a flexible and detail-oriented team player with the ability to multitask. Strong interpersonal and organizational skills, and strong written, oral and intercultural communication skills are essential.

Experience with database processing (preferably Raiser’s Edge, Patron Edge, and/or SR04—including the building of queries and custom reports) a plus. Knowledge of Japanese culture and language preferred.

*Note: This is a part-time position with a regular weekday schedule of 20 hours per week. On occasion, the Assistant may be expected to adjust scheduled hours to meet the needs of the department.

To Apply: Email your resume and letter of interest to the Director of Human Resources, at –

Japan Society is an Equal Opportunity Employer committed to a diverse workforce.

Visit our website at:

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