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JCIE Executive Assistant immediate job opening

Created 29th November 2012 @ 21:59
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Job Announcement:

Japan Center for International Exchange USA (JCIE/USA)
Executive Assistant

Job description:
The Japan Center for International Exchange (JCIE/USA) is a leading nonprofit organization in the field of US-Japan relations that conducts international political exchanges and fosters dialogue between policymakers and policy researchers on both sides of the Pacific. JCIE/USA is seeking a part-time executive assistant for its small New York office. The job requires considerable flexibility and organization, as the duties include assisting various aspects of office operation, providing administrative support to the executive director, and handling day-to-day office tasks.

Responsibilities will include:
1. Light Bookkeeping
– Recording office expenses, maintaining accounting records
– Paying bills and processing payroll
– Tracking expenditures and producing basic expense reports
– Providing assistance during annual audit
2. Office administration
– Providing administrative assistance to the executive director
– Managing office supplies and vendors
– Arranging travel logistics
– Handling incoming calls and sorting mail
– Copying, faxing, mailing, filing, and other general office tasks
– Maintaining and updating office database
– Acting as benefits administrator
– Providing logistical support for seminars and other meetings as requested
– Performing additional office duties as requested

Candidate Attributes & Qualifications:
Required qualifications
• Previous experience handling administrative and bookkeeping matters
• English fluency necessary, Japanese language skills a plus
• Strong organizational skills
• Basic computer skills
Desired qualifications
• Experience working in a Japanese office environment, cultural sensitivity, and an
understanding of Japanese business practices
• Interest in non-profit sector, international affairs, and US-Japan relations

Compensation: Commensurate with experience; competitive in the nonprofit sector

Start date: Immediately Work permission necessary

How to apply: Please email cover letter and resume to Ms. Atsuko Geiger at No phone calls please.

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